Quickly Get your Admin Assistant Resume Noticed, with a Compelling Summary

The resume summary is a very rich section designed to quickly demonstrate you've got what it takes! Let's look at two examples of very compelling resume summaries for administrative assistants.

1. Summary for XYZ Inc.

  • Possess strong organizational, creative and leadership skills drawn from 20+ years of administrative experience, making sound decisions in support of senior executives and company objectives.
  • Skilled in planning projects from inception to completion with a strong focus on coordinating relocation of offices as well as developing educational support materials for the sales force.
  • Design and manage distribution of marketing materials for pharmaceutical industry training events, increasing attendance by 150% from prior years.
  • Coordinated out-of-state travel for over 100 management-level staff.

2. Profile

  • 4 years of experience as an executive assistant, mainly in the Financial industry.
  • Extremely organized, dependable and proactive in coordinating, planning and supporting operational and administrative functions.
  • Created a more efficient Word database for forms, letters and documents, which decreased production time by 20%.
  • Instituted systems and procedures for general accounting and human resource functions, which brought more consistency and reduced mistakes.

The goal of the summary is to: 1. show you qualify and 2. build a strong first impression. And you do that very, very quickly, in a few bullets. Also, unless you're too early in your career, you should mention how many years of experience you have. If appropriate, you can talk about advanced skills in certain software or uncommon abilities.

Make sure your resume summary is tailored!

Always remember the job ad when preparing your summary. Maybe you'll see certain keywords in there that need to be emphasized. There's no such thing as a good one-size-fits-all resume. It has to be customized. As I often repeat, accomplishments are the strongest elements of your resume, because they make you stand out from the crowd of admin or executive assistants. On your resume, you want as many accomplishments as possible. But in your summary, you have to choose a few that seem most relevant for the specific job you're applying for. Which means that your summary repeats your key accomplishments. It's a smart thing to be redundant with the most valuable info on your resume! A potential employer won't mind that you insist on increasing an event attendance by 150% or creating procedures which bring more consistency.

More tips for administrative assistants

If you write a strong summary using these tips, potential employers are much more likely to give your resume a good read. And that's a necessary step to getting more interviews!

If you're looking for more advice specifically for admin assistants, EDIT LINK!!! check out 5 Accomplishments to Make your Administrative Assistant Resume Stand Out. But if you feel like 5 isn't enough, get the Administrative Assistant Resume Hacking e-book!