5 Accomplishments to Make Your Admin Assistant Resume Stand Out

If you google "administrative assistant resume template", you'll find a lot of resume models filled with roles and responsibilities such as:

  • Kept records of invoices and support documents.
  • Extensive international/national travel arrangements including air, hotel and ground; prepare detailed agendas for all business travel.
  • Process comprehensive expense reports via Concur and approve expenses on behalf of executives.
  • Point-person to office personnel with office questions, concerns, and issues that may arise on daily basis.
  • Prepare PowerPoint presentations, create Excel spreadsheet reports, gather and distribute confidential reports.

That seems about right, no? But there's a problem. A huge problem, actually. Think of the administrative or executive assistants that you know. How many of them have done similar things? Probably most of them. Because that's pretty much what being an admin assistant is all about. There are differences here and there, but roles and responsibilities will often overlap. So if your resume is very close to a typical "admin assistant resume template", how is that helping you get interviews? After all, the best resumes are distinctive. They make you stand out, not blend in! So here's a little something to help you make your resume stand out. It's based on the 3 Laws of Resume Writing. And it's not material that I made up. I found it by carefully studying good admin assistant resumes.

5 Administrative Assistant Accomplishments to Make your Resume Distinctive

  1. Created a more efficient Word database for forms, letters and documents, which decreased production time by 20%.
  2. Instituted systems and procedures for general accounting and human resource functions, which brought more consistency and reduced mistakes.
  3. Promoted company and increased sales by coordinating and attending trade shows.
  4. Assisted and arranged meetings between EVPs and their 200+ departmental employees.
  5. Trained new administrative staff members.

The benefit is the key component of each accomplishment: improved operations, more money, demonstrated leadership and reliability, ... Accomplishments like these are the most critical pieces of your resume. Now read that last sentence again, because that's the best resume advice you'll get this month.

If you're a fantastic employee but your resume is silent on many of your accomplishments, you'll end up behind a less impressive employee whose accomplishments are all clearly laid out. And for that matter, an average employee with weak accomplishments better know how to network, since the resume alone won't help much. (Actually, networking skills are critical to everyone's job hunt. But let's stick with the topic, if you don't mind.) Accomplishments are where it's at.

When you solve a problem, reduce costs, make something better/simpler/faster, when you show initiative, it has to be on your resume, without being drowned out by too many roles and responsibilities (i.e. the "we've-all-done-it" resume template material). In my view, half of the energy and time spent on your resume should be focused on your accomplishments. To write good accomplishments, you need to think of what your potential employer is thinking about (problems solved, better results, and so on) and emphasize that. If you go through 20 resumes of your peers, you'll certainly find great accomplishments that you could adapt on your resume. I truly believe that is time well spent.

Many More Accomplishments, Just for You

However, I've already done that research... The 5 ideas above are just a glimpse of the full list of accomplishments I've assembled. If you'd like that well-rounded, unique list of real-world admin assistant accomplishments, for just a few dollars, check out our e-book, Administrative Assistant Resume Hacking, on Amazon. You can read it even if you don't have a Kindle device.